How Regular Data Backups Can Help Your Dental Practice Save Money

In this modern world, running a dental practice successfully means relying a lot on technology. The problem is that some costs with IT can seem unnecessary and may be hard to justify.

Take backups, for example. Data backups for dental practices are an investment. The extra spending can make some dentists think twice about it. But having regular data backups will mean thousands of dollars in savings when an incident occurs, and data recovery becomes your savior.
So let’s talk about how regular data backups can help dental practices nationwide save money. We will also discuss how taking advantage of third-party data backup services can become cost-effective than in-house.

Why Is Data Backup Important for Dental Practices?

When you think about how reliant your dental practice is on technology, you will realize that investing in protecting and keeping them secure is essential. Sadly, many dentists put little weight on disaster recovery, thinking them losing their data from an attack or natural phenomenon is highly unlikely.

IT incidents are not rare occurrences. The truth is, smaller businesses and dental practices are more likely to become targets of ransomware attacks these days. Data is essential for companies, and hackers know this. This is why they target businesses with ransomware attacks, as they know businesses with no disaster recovery plans will pay the ransom to gain access to their data again. Countless companies have allocated a budget for disaster recovery only after they recovered from an incident.

Backing up your practice data is critical in every disaster recovery plan as the biggest problem with any IT incident is data loss. When you do regular data backup schedules, you are sure you have your data ready to be recovered at any time. Simply put, when you do regular backup schedules, the impact of an IT incident becomes minimal.

What’s The Cost of Not Backing Up Our Practice Data?

Not backing up your data or not having a disaster recovery plan in place can cost your practice tens if not hundreds of thousands of dollars in damages. Here are some of the costs that come with not backing up your data.

  1. When your practice suffers from an IT incident, may it be a ransomware attack or natural phenomenon, resulting in data loss, your reputation takes a hit. You and you may lose customers as they won’t see you as a practice that takes security seriously.
  2. If you get hit with a ransomware attack, you have to deal with a ransom, deal with lawsuits from your customers, and non-compliance fees if you are proven to have violated cybersecurity regulations.
  3. If you don’t get your data back, your organization is set back months and even years’ worth of growth and development.
  4. Recovering from an IT incident can take weeks or months, which means your business can’t operate at total capacity, which easily translates to lost revenue.

The healthcare industry consistently holds the highest data breach costs of any industry. This year alone, the price reached $9.23 million, a 29% increase from the data in 2020.

How Often Should A Dental Practice Backup Their Data?

Ian Lynch, the founder of Dental Vault, encourages dental practices to reduce their risk and create backups for their data every 30 minutes. This may sound like overkill, but this suggestion came from Dental Vault’s years of experience working with dentists.

In the dental practice world, the entire dental record of a person is worth a lot. This is because dental, legal claims require as much evidence as possible. This means losing a day’s worth of data is catastrophic for any dental practice. At the very least, you should back up your practice data twice or three times a day.

How Do I Set Regular Backups for My Dental Practice?

Not all dental practices can do regular backups in-house. This requires having your own IT personnel and the right tools to get it right. More often than not, this will cost the dental practice more money in the long run compared to outsourcing the service. Also, housing your backups in your office within the same network is no longer a safe option against hackers.

Getting a 3rd-party service provider specializing in data backups and disaster recovery for dental practices like Dental Vault is your best bet. Dental Vault has the expertise and the right tools to store your data for disaster recovery safely. This means you don’t have to worry about anything else. They do the backups while your practice operates. They also offer packages where different instances of your backups are kept on multiple locations and the cloud to ensure business continuity no matter what.

If you want to know more about creating backups for your dental practice, get in touch with one of Dental Vault’s disaster recovery experts. They will answer all your questions and provide you with a solution that fits your needs and budget.

Back to Blog