Last Updated: May 6, 2021
Information We Collect About You and How We Collect It
It does not apply to information collected by:
Any third party (including Dental Vault affiliates and subsidiaries), including through any application or content (including advertising) that may link to or be accessible from, or on, the Website.
Types of Personal Information. Dental Vault collects several types of Personal Information from and about users of the Website, including, but not necessarily limited to:
Using Website Services. You may be required to provide Personal Information before using certain services on or through the Website.
Communications with Dental Vault. If you communicate with Dental Vault by, for example, e-mail or letter, any information provided in such communication may be collected as Personal Information. You also may provide information to be published or displayed (hereinafter, “posted”) on public areas of the Website or transmitted to other users of the Website or third parties (collectively, “User Contributions”). Your User Contributions are posted on and transmitted to others at your own risk. Please be aware that no security measures are perfect or impenetrable. Additionally, Dental Vault cannot control the actions of other users of the Website. Therefore, Dental Vault cannot and does not guarantee that your User Contributions will not be viewed by unauthorized persons.
Payment Processing Vendors. If you choose to use a paid Dental Vault account or service, our payment processing vendor collects your credit card information and billing address.
Methods of Collecting Personal Information. Dental Vault collects Personal Information by a variety of methods, including:
California Consumer Privacy Act Notice: Pursuant to the § 1798.110 of the California Consumer Privacy Act (“CCPA”), the categories of Personal Information that we have collected about individual consumers in the preceding twelve months are:
Usage Details, IP Addresses, Cookies and Other Technologies. As you navigate through and interact with the Website, Dental Vault may automatically collect certain information about your equipment, browsing actions and patterns, including, but not limited to:
Statistical Data. The information Dental Vault collects automatically is statistical data. It helps Dental Vault to improve the Website and to deliver a better and more personalized service by enabling us to:
Collection Technologies. The technologies Dental Vault uses for this automatic data collection may include:
Third-Party Analytics. Dental Vault may use third party website analytics services in connection with the Website, for example, to record mouse clicks, mouse movements, and scrolling activity, as well as any text that you type into the Website. These website analytics services do not collect Personal Information that you do not voluntarily enter into the Website. These services do not track your browsing habits across websites which do not use their services. Dental Vault uses the information collected from these services to find usability problems to make the Website easier to use. The recordings will not identify you or your account; they only record anonymous user information.
How Dental Vault Uses Your Information
Dental Vault uses information that Dental Vault collects about you or that you provide to us, including any Personal Information:
Standard of Storage. Dental Vault stores all information in state-of-the-art physical storage facilities and cloud storage. In doing so, Dental Vault uses appropriate physical, organizational, and technological measures to protect the Personal Information you provide to us against loss or theft, and unauthorized access, disclosure, copying, use, or modification. This includes limiting access on a “need-to-know” basis. Where third parties (such as AWS) are used to host our products, we use third parties who meet required privacy and security standards. However, no electronic data transmission can be guaranteed to be secure from access by unintended recipients, and Dental Vault will not be responsible for any breach of security unless this breach is due to its negligence. Although we are committed to employing reasonable technology in order to protect the security of the Website, even with the best technology, no website is 100% secure. In transacting business with us through the Website, you assume the risk inherent in transacting business online.
Indefinite Storage of Certain Information. Dental Vault stores all Traffic Data and review postings indefinitely, even after deletion, and may archive such information elsewhere. Dental Vault stores all Personal Information until you request that Dental Vault modify or delete it, in which case Dental Vault may still retain certain Personal Information for the reasons described herein.
Third-Party Plugins and Services. To offer the Website, products and services to you, Dental Vault relies on plugins and services from third parties such as internet service providers, email service providers and plugins, calendar plugins, Customer Relationship Management (CRM) systems, credit card processors, and third party data storage. To the extent these providers have access to your Personal Information, we require that they are legally or contractually committed to comply with applicable privacy laws. In the case of credit card processors, we require that they be PCI DSS-compliant. However, we cannot guarantee with certainty that the computer systems and storage systems whereon these services are offered will not be accessed by unauthorized parties. This is a risk inherent in providing any information and conducting any business online. In transacting business with us through the Website, you assume the risk inherent in transacting business online.
Disclosure of Your Information
Contractors, service providers, and other third parties Dental Vault uses to support its business and who are bound by contractual obligations to keep Personal Information confidential and use it only for the purposes for which we disclose it to them;
A buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Dental Vault’s assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding;
Fulfill the purpose for which you provide it;
Providers you select to receive your Personal Information; or
Carry out any other purpose disclosed by Dental Vault when you provide the information.
Election to not Provide Personal Data. You may choose not to provide Dental Vault with any Personal Information. In such an event, you can still access and use some of the services on the Website; however you will not be able to access and use certain key features of the services and/or the Website that require your Personal Information.
Additional Disclosures. Dental Vault may also disclose your Personal Information:
If Dental Vault believes disclosure is necessary or appropriate to protect the rights, property, or safety of Dental Vault, Dental Vault’s customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction; or
To respond to claims that any posting or other content violates the rights of third parties.
Public Information. Any information that you may reveal in a review posting or other online discussion or forum is intentionally open to the public and is not in any way private. You should not disclose any Personal Information or personally identifiable information in any public forum.
Retention of Personal Information
Retention of Data. Dental Vault reserves the right to retain usage data relating to our products and services, as well as data that has been anonymized and/or aggregated, to the extent permitted by applicable laws. With respect to any Personal Information collected by us for marketing or for our own internal purposes, we will retain that data for a reasonable time in order to fulfill those purposes.
Updates and Compliance. We regularly review our retention policy to ensure compliance with our obligations under data protection laws and other regulatory requirements. We regularly audit our databases and archived information to ensure that Personal Information is only stored and archived in alignment with our retention policy.
Your Rights and Choices About How Dental Vault Uses and Discloses Your Information
Opting Out of Marketing Communications. Dental Vault may send you communications or data regarding the Website and services, including but not limited to (i) notices about your use of the Website and services, including any notices concerning violations of use; (ii) updates; and (iii) promotional information and materials regarding our products and services. You may opt out of receiving promotional emails from Dental Vault by following the opt-out instructions provided in those emails. You may also opt out of receiving promotional emails and other promotional communications from us at any time by contacting us as described in the Contact Information section below with your specific request. Opt-out requests will not apply to transactional service messages such as security alerts and notices about your current account and services.
Deleting Your Personal Information. Upon your request, Dental Vault will use commercially reasonable efforts to delete your account and the Personal Information in your profile. However, it may be impossible to remove your account without some residual information being retained by Dental Vault. Dental Vault has no obligation to delete any data or information you provide following termination of your account that was submitted through the Website or the services offered on or through the Website. If you wish to close your account or have your Personal Information deleted, please contact us as set forth in the Contact Information section below.
Your California privacy rights. This section applies to California residents only.
Shine the Light law. Pursuant to Section 1798.83 of the California Civil Code, residents of California have the right to request from a business, with whom the California resident has an established business relationship, certain information with respect to the types of Personal Information the business shares with third parties for direct marketing purposes by such third party and the identities of the third parties with whom the business has shared such information during the immediately preceding calendar year. Dental Vault does not presently share any information with third parties for direct marketing purposes. However, to submit such a request, you can contact us as set forth in the Contact Information section below.
California Consumer Privacy Act (CCPA). Beginning January 1, 2020, pursuant to the CCPA (Section 1798.100 et seq. of the California Civil Code), residents of California have the following rights:
Your Canadian privacy rights. This section applies to Canada residents only. Your Personal Information may be transferred outside of Canada for processing and storage. Dental Vault and its service providers may store Personal Information on servers located in other jurisdictions, including the United States. Please note that privacy laws in such jurisdictions differ from Canadian privacy laws (e.g., PIPEDA) and that in some jurisdictions your Personal Information may be accessed by law enforcement authorities or the courts in such jurisdictions. You may contact us as set forth in the Contact Information section below if you wish to:
We will respond to your request relating to your Personal Information within 30 days. We may be unable to remove information to the extent that it is permitted or required to be retained by applicable law or document retention and data backup policies, or if removal is not practicable due to technological reasons. Please note that removal of your Personal Information may prevent or hinder us from providing further services and information to you. Dental Vault may require you to provide sufficient information to permit us to provide an account of the existence, use, and disclosure of Personal Information. The information provided shall only be used for this purpose.
Dental Vault has implemented measures designed to secure your Personal Information from accidental loss and from unauthorized access, use, alteration, and disclosure. All information you provide to us is stored on our secure servers behind firewalls. Any medical or health care information will be encrypted in transit and at rest. Payment card information, such as account numbers, is processed via a third-party vendor that specializes in payment processing and has committed to PCI DSS compliance. All Dental Vault employees are contractually obligated to maintain the confidentiality of Personal Information accessible through their employment.
The safety and security of your information also depends on you. Where Dental Vault has given you (or where you have chosen) a password for access to certain parts of the Website, you are responsible for keeping this password confidential. Dental Vault asks you not to share your password with anyone. You must promptly notify Dental Vault if your contact data is lost, stolen, or used without your permission, In such an event, we will remove that contact data from your account and update our records accordingly.
Dental Vault further urges you to be careful about giving out information in public areas of the Website, if any, like message boards. The information you share in public areas may be viewed by any user of the Website.
Unfortunately, the transmission of information via the internet is not completely secure. Although Dental Vault uses commercially reasonable efforts to protect your Personal Information, Dental Vault cannot guarantee the security of your Personal Information transmitted to the Website. Any transmission of Personal Information is at your own risk. Dental Vault is not responsible for circumvention of any privacy settings or security measures contained on the Website.
Dental Vault LLC
1973 Irving Blvd Ste. B
Dallas, TX 75207
Legal Notices (including privacy matters):